For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Yorkshire Staffing Services” or “Yorkshire Staffing” or “YSS” or “us”) can be found here.
We aim to provide you with the best possible employment opportunities and in order to do so we need to process certain information about you. Only the details which are required to help you, such as details about how to contact you, details about your previous education, details about your previous employment, who to contact in case of an emergency, immigration status, National Insurance details and financial information which we will use to ensure you are paid.
Below is a full list of details we collect.
If you are a customer of Yorkshire Staffing Services, the data we collect from you is limited to basic contact information such as name, telephone number and email address. Throughout the course of providing you with services, we will need to contact you from time to time in order to help us in find candidates who are the right fit for your company/organisation.
Below is a list of the details we collect.
For anyone else we may contact, including referees and emergency contacts:
To help us fulfil our commitment to finding the best possible opportunities for our candidates, in the safest and most secure manner possible, we need to collect basic background information from referees who have been listed as a point of contact by a candidate. We also need to collect basic contact details from people listed as an emergency contact by a candidate.
We will only ever collect your personal data directly from you. This data will be collected either in person in written form, or via our website.
There are a number of methods in which you can share your information with us, including:
There are two main ways in which we collect your personal data:
When we’re in the process of finding you suitable roles, it is fundamental that we are able to contact you. In order to offer you our full service we need as much information about you as possible. Your skillset and ambitions are also important to employers and if such information is available to us we may use it to support your application.
When appropriate, we may use your details for marketing activities. This will not involve any third parties. Our marketing activities include:
During the process of working with you to find suitable candidates for your business or organisation, we may send you information that ensures the relationship can run smoothly. This might include:
People whose contact details we receive from candidates such as referees or emergency contacts:
We use referees’ personal data to help our candidates to find employment which is suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers. We use the personal details of a candidate’s emergency contact in the case of an accident or emergency affecting that candidate.
We will only share your information with prospective employers to increase your chances of securing the job you want.
We will only share your data to ensure that we provide you with a suitable pool of candidates.
People whose data we receive from candidates or clients such as referees or emergency contacts.
We will only share your data when appropriate with prospective employers to give the candidate the best chance of employment and to ensure a safe and secure working environment for the employer.
If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of 6 years, we will delete your personal data from our systems unless we believe in good faith that we are required to preserve it.
If you have any queries or concerns in relation to your personal data, please contact us. We will seek to deal with your request as quickly as we can.
You can contact us here – firstname.lastname@example.org
Right to object:
If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.
Right to withdraw consent:
Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.
Data Subject Access Requests:
You have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request or, additionally do one of the following:
Right of data portability:
If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.
If your interests or requirements change, you can unsubscribe from part or all of our marketing content (for example job role emails or YSS newsletters) by clicking the unsubscribe link in the email, or by updating your preferences through our preference centre on the YSS website (by signing into your account or entering your email address).
We collect candidate personal data in three primary ways:
Personal data you give to us
YSS needs to know certain information about you in order to provide you with the best possible service. This will enable us to provide you with the best opportunities and should save you time in not having to trawl through information about jobs and services that are not relevant to you.
We collect Client data in three ways:
Personal data that we receive directly from you
We both share the same goal – to make sure that you have the best staff for your business or organisation. We will receive data directly from you in two ways:
Personal data we receive from other sources
Where appropriate and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:
Personal data we collect via our website
To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us.
We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
If you suspect any misuse or loss of or unauthorised access to your personal information, please let us know immediately.
You can contact us here email@example.com
If you have any queries or concerns in relation to who at Yorkshire Staffing Services has access to your personal data, please contact us. We will seek to deal with your request as quickly as we can.
You can contact us here firstname.lastname@example.org
We think it’s reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our list of vacancies.
Once it’s looking like you may get the job, your prospective employer may also want to double check any information you’ve given us or to confirm your references, qualifications and criminal record. We need to do these things so that we can function as a profit-making business, and to help you and other candidates get the jobs you deserve.
We want to provide you with the best possible job recommendations and relevant articles to read to help you on your job hunt. We therefore think it’s reasonable for us to process your data to make sure that we send you the most appropriate content.
We have to make sure our business runs smoothly, so that we can carry on providing services to candidates like you. We therefore also need to use your data for our internal administrative activities, like payroll and invoicing where relevant.
Article 4(11) of the GDPR states that (opt-in) consent is “any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.” This means that:
This includes all applicants for any role which is advertised or promoted by YSS, and anyone who may have sent a CV to us in a speculative manner not in relation to any specific role.
This includes any customer to whom Yorkshire Staffing Services provides services for throughout the course of its business.
any individual who accesses any the Yorkshire Staffing Services website (yorkshirestaffingservices.co.uk).
General Data Protection Regulation (GDPR)
A European Union statutory instrument which aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.
If you require further information regarding any of the terms used within this document, or if you like to access, amend or take back your personal information please do not hesitate to contact us: email@example.com